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Non-members Right to Speak at Board Meetings

  The rules for nonmembers rights to speak in a meeting in an ordinary society, as opposed to a community organization such as a condominium or homeowners' board, are often misunderstood.   A board of directors or a committee is usually ent...
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When in Doubt, Ask!

When In Doubt, Ask Don't know how to phrase a motion?  Or whether a motion is in order? When you have a question about procedure or the rules of your organization, this is what to say:You:  I rise to a parliamentary Inquiry.  Ch...
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What Happens in Executive Session, Stays in Executive Session

Questions about handling executive session keep popping up recently. Executive session is a portion of the meeting in which the proceedings are conducted in secret.  Let's see if we can shed some light on how to avoid abuses and misuses.Can...
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New Edition of Robert's Rules of Order Newly Revised is Here

On September 23, a new edition of Robert's Rules of Order Newly Revised was announced as the official parliamentary manual for those organizations that have adopted RONR in their bylaws as their official parliamentary authority.  The new edition...
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More About Online Course: Parliamentary Procedure Made Easy

A new, exciting online course, “Parliamentary Procedure Made Easy,” is now available for persons beginning their study of parliamentary procedure.     The unique course is designed for those who have no experience with parliamenta...
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Tips for Minutes

Robert's Rules of Order Newly Revised provides a lot of helpful information about minutes. Here are a few tips to help you out: Be sure your minutes inlcude only what was done; not what was said. Leave out the discussion, comme...
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Parliamentary procedure made easy

NAP just launched a new online course titled Parliamentary Procedure Made Easy. The course has ten chapters that cover all the basic topics for beginners. There are quizzes at the end of each chapter with instant feedback on every answer so you know ...
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Distractions and Disruptions

Just this past week, I chaired a meeting of people in the meeting business, no less. Imagine my chagrin when during the meeting, we were constantly distracted by private chatter, talking back and forth across the room, and no regard at all for those ...
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Take a Break

Most of us know how to use the motion to recess in a meeting. That's when we need a short break to stretch or for other comfort. The presiding officer can initiate the recess by saying, "If there is no objection, we will recess for ten minutes (or un...
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Surprise Everyone -- Call for the Orders of the Day

If you have ever been in a meeting in which the discussion seems to wander all over the place and never gets anywhere, you may want to learn how to use the motion, call for the orders of the day. These days many members are on a tight schedule and re...
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Which Rules Are More Important?

There is a hierarchy to rules for organizations. Following are the rules in order of importance. This list also shows what each type of rule is intended to cover.1. Federal, state and local laws -- These are the highest authority for the organization...
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Start the Meeting on Time

Has this ever happened to you?You were racing around like a mad person, driving a little too fast even, to get to your meeting on time. It was going to be close, but you made it. You slid into your seat at the table with 2 minutes to spare. Taking tw...
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New Web based course launched

Now you can learn more about parliamentary procedure in easy to use online courses. The National Association of Parliamentarians just launched its first course: Minutes Made Easy. This course, designed for new secretaries or those who may become secr...
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Can the president ever vote?

They say: The president or the chairman can't speak during debate and can't vote.But we say: In small boards or committees, the rules are less formal and the presiding officer (president, chairman) can both speak during debate and can vote on all mat...
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Funny Thing About Meetings

I attended the Florida State Association of Parliamentarians Convention in Miramar, FL last week-end and had a great time. You might think a convention of parliamentarians would be pretty staid and yes, even boring. Not this one!  It was lively,...
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Member's Rights

Members have a right to receive notice of meetings, attend meetings, make and debate motions, vote, and to run for office, except as otherwise provided in the bylaws or special rules (Robert's Rules of Order Newly Revised (RONR), 10th ed., p.3, 5, 43...
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